Administration Assistant

Welcome. Organise. Support - helping our school community thrive every day.

Hours: 37.5 hours per week
Contract: Permanent
Working Pattern: 38 weeks term time only
Start Date: 1st December 2026
Salary: Medway D2 4 - 11 £22,047.56 - £25,024.19 Actual Salary

Are you an organised, friendly and pro-active administrator who enjoys working in a busy environment where no two days are the same?

Barnsole Primary School is looking for an enthusiastic Administration Assistant to join our team. This is a fantastic opportunity to become one of the friendly faces and voices of our school, supporting pupils, families, visitors and colleagues while also helping to keep our school office running smoothly.

You will play an important role at the heart of Barnsole, providing high-quality administrative support and helping ensure that families and visitors receive a warm and professional welcome from the moment they contact us.

Whether you already have experience working in a school office or you are looking to bring your administration and customer service skills into education, we would love to hear from you.

In this role, you will:

• Welcome visitors, parents and contractors and support reception and visitor procedures

• Respond to telephone and email enquiries as a professional first point of contact

• Support pupil administration, attendance and admission processes

• Maintain accurate records using the school's Management Information System (MIS)

• Provide administrative support for school events, trips, clubs and activities

• Assist with correspondence, record keeping and general office administration

• Work collaboratively with colleagues to support the smooth running of the school

This is a varied role where your organisation, attention to detail and positive approach will make a difference to our school community every day.

We're looking for someone who:

• Has excellent organisational and administrative skills

• Enjoys providing great customer service and helping others

• Communicates confidently and professionally with children, families, colleagues and visitors

• Can manage competing priorities in a busy office environment

• Has strong IT skills and is comfortable learning new systems

• Is accurate, organised and pays close attention to detail

• Can use their initiative while working effectively as part of a team

• Shares our commitment to safeguarding, inclusion and providing a positive experience for every child and family

Previous experience in a school office and knowledge of school MIS systems would be an advantage, but training will be available for the right candidate.

At Barnsole Primary School, every member of staff plays an important part in helping our children flourish. As part of Maritime Academy Trust, you'll join a supportive community where colleagues are valued and encouraged to develop.

Here's what you can expect:

• A welcoming, friendly and collaborative school community

• A varied and rewarding role at the heart of school life

• High-quality professional development and Trust-wide training

• Opportunities to develop your career across Maritime Academy Trust

• Local Government Pension Scheme and national terms and conditions

• Enhanced family-friendly policies, including enhanced maternity and paternity provision

• A comprehensive wellbeing offer, including our Employee Assistance Programme, Mental Health First Aiders and Occupational Health support

• Lifestyle and financial wellbeing benefits, including Cycle to Work, Blue Light Card, eye care vouchers and access to employee discounts

We'd love to welcome you for a visit and show you what makes Barnsole Primary School such a special place to work. Please contact Helen Rixon, Office Manager, on 01634 333400 or email (office@barnsole-maritime.org) to arrange a visit.

You'll find more about the role, Barnsole and Maritime Academy Trust in our Candidate Information Pack. Apply via My New Term - we may interview and appoint as applications are received, so early applications are encouraged.

Barnsole Primary School and Maritime Academy Trust are committed to safeguarding and promoting the welfare of children. All appointments are subject to an Enhanced DBS check, online checks and relevant pre-employment checks in line with current safeguarding guidance. This post is exempt from the Rehabilitation of Offenders Act 1974. We are proud to be an inclusive employer and value diversity at all levels.