Administration Assistant

Administration Assistant

Required from: October 2026

Position: Administrative Officer (Permanent), Term Time Plus inset days

Hours: 8:30am-4:20pm, 22 hours per week (Wednesday to Friday)

Salary: Grade 3

Closing date for applications: Friday 18 September 2026

About Us

Located in Coventry, Christ the King Catholic School is a warm and caring two-form entry primary school committed to providing an excellent, Christ-centred education for all. We are proud of our vibrant community, supportive staff and strong partnership with our parish. As part of the Holy Cross Catholic Multi Academy Company, we are dedicated to nurturing each child’s God-given gifts and talents, ensuring they feel valued, supported, and encouraged to be the very best they can be.

About the Role

As an Administrative Officer, you will be an important first point of contact for callers and visitors to the school, providing a welcoming, professional and efficient reception service. Working under the direction of the School Office Manager and Headteacher, you will provide effective administrative support to the school and Leadership Team, helping to ensure the smooth day-to-day running of the school office while maintaining confidentiality and high standards of safeguarding.

Key responsibilities:

Providing a welcoming and efficient reception service, receiving parents and visitors, ensuring visitors sign in and that safeguarding checks are completed in line with school procedures

Filtering telephone calls, taking and distributing messages, processing enquiries, booking appointments and arranging meetings and diaries as directed

Supporting administration through word processing, photocopying, collating documents, preparing communications, reports, emails, text messages and website information

Arranging after-school clubs across both sites using the Arbor MIS system, including loading clubs, chasing payments, informing parents and creating registers

Maintaining and updating manual and computerised records and filing systems, including pupil records and school MIS data

Chasing dinner money and other payments from parents and maintaining appropriate records

Liaising with outside agencies, the Local Authority, other educational establishments, support services, suppliers and contractors as required

Supporting school medical arrangements and ensuring relevant paperwork is completed

Monitoring office equipment and stationery/office supplies, reporting concerns and ensuring orders are placed in good time.

About You

We are looking for someone who is:

Able to prioritise and organise their workload, meet deadlines, cope with interruptions and remain calm under pressure

An effective and professional communicator who is polite and helpful when dealing with pupils, parents, colleagues and external contacts

Able to maintain accurate manual and computerised records and filing systems relating to pupils, finance, dinner money and other school matters

Familiar with office procedures, practices and equipment, with knowledge of computer applications used in schools; experience of Arbor is desirable

Confident using Windows-based software such as Word, Excel and Outlook

Aware of GDPR principles and the importance of confidentiality when handling school information

Experienced in working as part of a team in an office setting; school office experience is preferred, although training will be given for the right candidate

Educated to a good standard of literacy and numeracy, with NVQ Level 3 Business & Administration or equivalent desirable

Committed to safeguarding and promoting the welfare of children and young people

What We Offer

A culture of collaboration, support and high expectations

A warm, respectful and values-driven school community

Opportunities for professional growth within the MAC

Access to the competitive Local Government Pension Scheme

A strong emphasis on employee wellbeing, including free, confidential 24/7 counselling and support services

Free, annual flu vaccinations

How to Apply

To apply for this role, please submit an application form via MyNewTerm.

When applying, please clearly state that you can work the required hours: 8:30am-4:20pm, Wednesday to Friday (22 hours per week).

If you would like to visit our school or discuss the role further, please contact Kate Morgan either by emailing ctk-admin@hccmac.co.uk or calling the school on 02476 335790.

Safeguarding Statement

Christ the King Catholic School, part of Holy Cross Multi Academy Company, has a responsibility for and is committed to safeguarding and promoting the welfare of children, young people and vulnerable groups. All employees and volunteers are expected to share this commitment and to obtain an Enhanced Disclosure and Barring Service (DBS) check and, where relevant, a childcare disqualification check.

Any offer of employment will be subject to satisfactory pre-employment checks including two suitable references, evidence of Right to Work, medical clearance and, where applicable, a prohibition check and evidence of qualifications. All successful candidates will be required to present their birth certificate along with evidence of any name changes.

This post is exempt from the provisions of the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Further information can be found in the DBS filtering guide.

This post is covered by Part 7 of the Immigration Act (2016). Therefore, the ability to speak fluent spoken English is an essential requirement for this role.

An online social media check will also be carried out as part of due diligence on all conditional offers of employment.