Administrative Assistant

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to actively share this commitment. All appointments will be subject to pre-employment checks, including an enhanced check with the Disclosure & Barring Service (DBS), as well as scrutiny of employment history, robust referencing and online searches, in line with Safer Recruitment guidance and the need to maintain a safe culture.

It is an offence to apply for a role if you are barred from engaging in regulated activity.

Our safeguarding culture is underpinned by policies and procedures which encourage and promote safe working practice across the Trust. On joining you will be required to undergo continuous professional development to maintain safe working practice and to safeguard our children and young people.

Administrative Assistant (Part‑Time)

Hatchside Infants Academy, Goodmayes Lane, Goodmayes, Ilford IG3 9FX
20 hours per week Term‑time only (44.46 weeks)
OUTL4 (SCP 7-10) Actual Salary: £14819.37 - £15467.78

Are you a warm, highly organised administrator who loves making a difference every single day? Do you thrive in a busy, friendly environment where no two days are the same?
If so, we’d love to hear from you!

Hatchside Infants Academy — part of Astrum Multi Academy Trust, a specialist trust dedicated to transforming the lives of children and young people with SEND — is looking for a warm, organised and enthusiastic Administrative Assistant to join our front‑of‑house team.

At Hatchside, we are proud of our caring and inclusive ethos, our strong sense of community, and our unwavering commitment to ensuring every child feels a sense of belonging, valued, and empowered to thrive. As part of Astrum MAT, everything we do is guided by our Trust values: Compassion, Belonging, Collaboration, Innovation and Ambition. These values shape our culture, our practice and the experience of everyone who walks through our doors.

If you share these values and are looking for a role where your work truly makes a difference, we’d love to hear from you.

What you’ll be doing

This varied and rewarding role sits at the heart of our school. Every day you’ll:

Be the friendly face of the school — greeting visitors, managing enquiries and ensuring everyone receives a warm, professional welcome

Act as a gatekeeper for site safety — verifying visitor identities, checking safer‑recruitment clearances (including DBS), issuing badges and ensuring all safeguarding procedures are followed

Maintain accurate school records and information systems

Provide administrative support to staff and help co‑ordinate meetings, events and school activities

Handle a wide range of organisational duties that keep the school running smoothly

What we’re looking for

We’re seeking someone who is:

Warm, approachable and professional

Organised, reliable and proactive

Confident using IT and digital tools

Able to prioritise and work calmly under pressure

Discreet and committed to safeguarding

A team player who also works well independently

Experience in a school environment is helpful but not essential — what matters most is the right attitude and a commitment to supporting our children and staff.

Why join us?

• Employee Assistance & Wellbeing Programme
• Generous Pension Schemes
• Family-friendly working policies
• Extensive support and development opportunities
• Refer a friend scheme
• Free onsite parking
• Free tea and coffee
• Great location close to TfL Elizabeth and Central Lines
• And more…

Astrum values diversity, inclusion and equality of opportunity for all staff, and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, race, religion or belief and marriage and civil partnerships.   We celebrate and embrace unique individuality, background and heritage.

We are a ‘Disability Confident Employer’ and all our application forms hide your personal information so we can focus solely on your experience, skills and qualities.

We believe in fostering a work environment that supports work-life balance. We are open to flexible working arrangements, including remote work, flexible hours, and part-time opportunities.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to actively share this commitment. All appointments will be subject to pre-employment checks, including an enhanced check with the Disclosure & Barring Service (DBS), as well as online searches, in line with Safer Recruitment guidance and the need to maintain a safe culture.

We reserve the right to interview and appoint prior to the advert closing date. With this in mind, we encourage you to apply as soon as possible.