Administrative Assistant

Admin Assistant job spec and description

Start date: week commencing Monday 7th September 2026

Salary: Grade C, scale point 3-4 (term time only)

Hours: 7 with the potential for overtime / cover as required

Working days: Monday 09:00-12:30 and Friday 09.00-12:30

Application deadline: Monday 6th July - 12 noon

Interviews: week commencingThursday 9th July

Vacancy:

Our busy school office needs a new receptionist/administrative assistant whose main responsibility will be to facilitate good communication between the school, parents, visitors, outside agencies and others.

We are looking for someone who will have:

Very strong interpersonal and communication skills as you will be the first point of contact for the many visitors and parents who come to the school,
Experience of working as part of a team,
Experience of using a range of computer applications/School Management Information Systems as well as Microsoft Applications
Ability to read and write in English to a high standard,
The ability to prioritise your work, and the ability to work using your own initiative.

This vacancy is for a permanent role of 7 hours, spread across two mornings, job sharing with an Administrative Assistant already in post. The successful applicant will be directly supported and line managed by our Office Manager.

The job will involve:

Basic administration tasks including: photocopying, diary management, ordering stationery, typing of correspondence, filing, ordering of office supplies, simple data input and record keeping, taking messages and passing on information to other people.

‘Front of house’ work including answering phone calls and emails, and speaking to staff, families, and children.

Working from instructions and undertaking routine tasks but some activities may require interpretation of information or straightforward problem solving for example answering basic telephone queries. More complex issues would be referred to a supervisor/manager.

Exchanging information with others both orally and in writing, e.g. office reception duties.

Responsibility for financial resources involves either the handling of small amounts of cash or the processing of cheques, invoices or equivalent.

Exchanging information with a range of audiences, for example: suppliers, teaching or non-teaching staff, parents, Governors, visitors and pupils & their families. The information may be relevant to specific duties of the post holder, e.g. regarding attendance or may be more general information, e.g. writing letters to parents regarding school trips/events.

Takes minutes of internal meetings occasionally

Uses some analytical and judgemental skills when interpreting information, e.g. directing parents with problems/queries to the appropriate person and organising the headteacher’s diary to ensure appointments do not clash.

Assist in the induction of new employees

Some financial administration duties e.g. regular handling of cash, or processing of invoices and cheques and/or monitoring of budgets

Supports with the handover of relevant paperwork and documentation to contractors working on site