Admin / HR

Communications Admin Officer

Singlegate Primary School · London · Merton

Job description

MAIN PURPOSE

to contribute to the planning, development and organisation of communication service systems and procedures

to assist in the implementation of the school’s communications strategies, marketing communications and public relations activities both internal and external

to maintain accurate record keeping systems, and ensure that Parentmail and Parentpay are updated with leavers and joiners

to be responsible for all extra-curricular bookings and related communication

To offer a warm and welcoming approach to all visitors, families, staff and children when contacting and communicating with the office

MAIN DUTIES

Administration

to word process and complete complex IT based tasks

to prepare and collate all information that supports the better organisation of any curricular activity for both staff and families

to communicate First Aid incidents via Parent Mail to families

to be responsible for all communication regarding extra-curricular activities and educational visits to families

to book transport tickets through TFL School Party Scheme for planned educational visits

to chase parental consent and payments and run relevant reports from ParentMail and ParentPay

to be responsible for all booking systems that involve parental involvement

to work in partnership with the Office Manager and Director of Operations in the planning of residential trips and educational visits

to undertake the administration of complex procedures e.g. collation of school reports, other school documentation

to operate relevant equipment/complex ICT packages

to undertake financial procedures e.g. raising official school orders and invoices

to be responsible for the collation of daily lunch numbers for both children and staff and communicate effectively with the Kitchen Leader

to produce personalised dietary need cards for any child with a dietary need and ensure classes have coloured lanyards for those with a dietary requirement

to be responsible for the management of Parent Pay and chasing payments for school lunches and educational visits and passing to the Director of Operations, when debts remain unpaid

to communicate effectively with all members of staff regarding stationery needs and resourcing

to support internal ‘house-keeping’ of a busy school office to include answering phones, photocopying, basic first aid, contact with families

to produce exercise book labels for all classes at the start of each term and for new in year starters, and during the term as required and directed by class teachers

to complete daily updating for the After School Club class door lists daily with attendees as directed by the Office Manager

to undertake any administrative duties commensurate to the position

RESPONSIBILITIES

to be aware of and comply with policies and procedures relating to safeguarding, health and safety, confidentiality and data protection and critical incidents procedures, reporting all concerns to the Director of Operations

to be aware of and support equal opportunities for all

to contribute to the overall ethos/work/visions of the school

to establish constructive relationships and communicate with other agencies/professionals

to participate in training and other staff developments activities as required

to attend and participate in relevant meetings as required

to be part of the Performance Management process

QUALIFICATIONS/TRAINING

to have very good Mathematics, English and ICT skills

KNOWLEDGE/SKILLS

to have a full working knowledge of relevant policies/codes of practice and awareness of relevant legislation

to have very good ICT skills

to participate in development and training opportunities

to have the ability to communicate well with children and all adults

to work constructively as part of a team, understanding school roles and responsibilities and your own position within these

to contribute to the wider life of the school (e.g. attendance at school fair, planned events, as appropriate)

to self evaluate learning needs and actively seek learning opportunities

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About this school

Singlegate Primary School

Community school · Primary · Ages 3–11

Outstanding

Pupils: 648
Avg teacher salary: £56,619
Pupil:teacher ratio: 28.2:1

Average (mean) teacher salary · DfE School Workforce Census 2024/25

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Ofsted rating key

OutstandingGoodRequires ImprovementInadequateNot rated

Not rated= no current Ofsted judgement — typically a new school, a recently-converted academy not yet inspected, or a school type Ofsted doesn’t grade.