Exams Officer

Exam Management

• Acquire and maintain an up-to-date knowledge of the examinations system, examination board regulations and any changes which occur within the examinations field.
• Administer the process for registrations, entries and access arrangements, having an understanding of the Disability Discrimination Act and JCQ Access Arrangements, Special Consideration and understand the importance of these in the role.
• Administer the process for coursework and controlled assessments including the submission of centre assessed marks, record and dispatch of moderation samples.
• Administer the examination process pre, during and post exam, including candidate information, room bookings, exam timetabling and despatch of completed exam papers.
• Recruit, train and direct external invigilation team. Organise proficient and cost effective invigilation for each examination session, collate their time sheets, keeping accurate records of hours worked, sign off and send to Personnel for payment.
• Reporting and documenting suspected or alleged malpractice under the supervision of SLT.
• Coordinate the accommodation required for examinations and additional equipment as needed ensuring all relevant stakeholders are consulted and informed.
• Manage the receipt of examination results on results days, including the main August examination results days, in liaison with SLT and to organise the distribution of results to students.
• Train support staff and invigilators to enable them to act as examination scribes, prompts or readers.
• Responsible for gaining approval to run new courses, completing all relevant policy documents and paperwork.
• Manage the provision of access arrangements in examinations in liaison with the SENDCo.
• In conjunction with the Line Manager, take responsibility for personal professional development, keeping up- to-date with changes to public examination procedures.
• Attend training to support improvements in efficiency and effectiveness of the School’s examination

procedures and results data management.

• Participate in additional training and other learning activities and performance development as required.
• Attend and contribute to trust Exams Officer Network meetings, maximising opportunities for collaboration and peer support.
• Undertaking any other duties which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.

Exam Administration

• Responsible for processing requests for remarks, return of scripts and appeals against results; liaising, as required, with relevant colleagues and advising on options for retakes.
• Monitor exam attendance and work with the attendance officer and SLT.
• Responsible for any special exam provisions for students on roll but off site e.g. Transferred, Alternative Provision or home-educated candidates.
• Be responsible for the receipt, checking and secure storage of exam papers and material.
• Maintain examination resources, such as examination laptops and computer reading pens.
• Responsible for managing students’ behaviour in exams, dealing with disciplinary issues as they arise.

Following up any issues with students, parents and SLT.

• Ensure special consideration is requested for all students who are eligible and gather appropriate evidence.
• Manage the claim of results for vocational qualifications. Ensuring the data is accurate.
• Ensure that all entry fees levied from students for resits are collected and paid to the finance department, liaising with the finance department to improve collection methods.