Office Administration Assistant

Our opportunity for you

We are looking to appoint an exceptional Office Administration Assistant to join our inspirational organisation. Reporting to the Office Manager, the role will support the administration of the College, as part of the Office and Reception teams.

Do you want to work with inquisitive students and collaborative staff? Do you value being at the heart of a vibrant city? Does this sound like your perfect job? Then Landau Forte College Derby is the place for you.

The type of people we are looking for are likely to possess infectious enthusiasm, a reliable and highly organised individual, who can multi-task, with a professional and friendly disposition. They will be resilient, driven, determined, and ambitious.

This is an excellent opportunity to work in a leading educational organisation at the cutting edge of educational development.

Contract: Permanent Full-time including holidays

Start date: ASAP

Salary: £12.71 per hour

Closing Date: 1 November 2026

Person specification

The successful candidate will have:

Have past experience in a similar role or strong administration experience

Be able to deliver exceptional customer service

have a knowledge of relevant policies/codes of practice and awareness of relevant legislation.

Have a friendly yet professional and respectful approach which demonstrates support and shows mutual respect.

Be open, honest and an active listener.

Take responsibility and be accountable.

Be committed to the needs of the pupils, parents and other stakeholders and challenge barriers and blocks to providing an effective service.

Demonstrate a “can do” attitude including suggesting solutions, participating, trusting and encouraging others and achieving expectations.

Be adaptable to change and demonstrate flexible.

Act with pace and urgency being energetic, enthusiastic and decisive.

Have the ability to learn from experiences and challenges.

• Be committed to the continuous development of self and others by keeping up to date and sharing knowledge, encouraging new ideas, seeking new opportunities and challenges, open to ideas and developing new skills.
• Be able to work within a team of people and on occasion be able to train and motivate.
• Be able to follow direction but also have the ability to work alone.
• Demonstrate great organisational skills.
• Have a good knowledge of Microsoft Office and proven keyboard skills.

• Be committed to the broader education of young people

• Demonstrate excellent personal organisational skills and be a proactive, forward thinker
• Demonstrate excellent communication skills and confident working in a busy, demanding environment

• Show attention to detail and appreciation of need for accuracy when dealing with complex tasks.
• Demonstrate the ability to respond to external and internal queries in an appropriate and professional manner.
• Demonstrate the ability to work with integrity and discretion in an environment with high levels of confidentiality.
• Be a good communicator (written and verbal) who is able to clearly present complex information.
• Be reliable and punctual.
• Employ a methodical approach to planning and organising workload.

Job description

Duties for this job will include (but are not limited to):

Part of an administration team based in the Administration Office and Reception, to ensure specific work programmes are completed successfully to agreed deadlines.

• Be able to work within both the office and reception team and provide first aid cover when required
• Ensuring that telephone and face-to-face enquiries from staff, students, parents, and visitors are dealt with promptly and professionally.
• Provide routine clerical/administrative support e.g. photocopying, filing, faxing, emailing and responding to routine correspondence.
• Maintain manual and computerised records/management information systems.
• Produce lists/information/data as required, e.g. pupil data.
• Maintain and collate pupil reports as requested.
• Undertake routine administration of school lettings and other uses of school premises when required.

• Provide general advice and guidance to staff, pupils and others.
• Undertake routine financial administration e.g. processing orders, receipt, recording and banking of monies due to the school.
• Basic first aid.

• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
• Contribute to the overall ethos/work/aims of the school.
• Appreciate and support the role of other professionals.
• Attend and participate in relevant meetings as required.

• Participate in training and other learning activities and performance development as required.
• Demonstrate, give advice & guidance to, or train other employees, students or trainees on own duties.
• Keeping the office organised, including all post, student records and other sensitive documents are dealt with and stored appropriately.
• Completion of annual Review & Development process with the team.
• Completion of end of term and academic year processes.
• Planning of annual work schedules to ensure all administration tasks are completed within a timely matter
• Liaison with wider College staff to ensure work provided is delivered efficiently.
• Assist with the preparations for College events, projects and functions, including some occasional early evening and weekend work.
• To maintain a high degree of confidentiality with regards to issues concerning members of staff and students.
• To respond positively with tact, sensitivity and awareness to students and parents in relation to duties undertaken.
• To complete tasks and projects given by the office manager, within the specified time frame
• To be committed to safeguarding and promoting the welfare of children and young people and follow the safeguarding policy.

Any other appropriate duties and responsibilities relevant to the post as directed by the Chief Executive Officer, Principal, Vice Principals, or Assistant Principals.

What we can offer you

A first-class working environment within an organisation committed to continuous improvement

Excellent resources, the opportunity for professional growth and development

The chance to make a difference to the education and wellbeing of our students

A meal allowance, commensurate with your working hours

Healthcare Cash Plan, from Westfield Health

Derby is a vibrant and exciting city, located right in the heart of the UK. The city has a developed arts and culture scene and the area has a great Geography. The College is located just a few minutes’ walk away from Derby city centre.

Derby provides great range of sports and leisure facilities and is the gateway to the Peak District. Within a 10 minutes’ drive of the city you will find yourself in the beautiful open Derbyshire countryside with unspoilt villages, historic houses and adventurous attractions.

Derby is 10 minutes away from M1 junction 25

London is 90 minutes away by train

East Midlands Airport is 20 minutes away

For your information

If this sounds like the ideal job opportunity for you, please download and read our Information for Applicants document before applying:

http://lfa.ac/LFCDJobsInfo

Apply for this job

1. Read the Guidance & Criteria document
http://lfa.ac/LFCTJobsStep1

2. Complete the application form

a. PDF Version: http://lfa.ac/LFCDJobsStep2a

b. Word Version: http://lfa.ac/LFCDJobsStep2b

3. Complete the Equal Opportunities form

a. PDF Version: http://lfa.ac/LFCTJobsStep3a

b. Word Version: http://lfa.ac/LFCTJobsStep3b

4. Post your application
You can email your completed application, along with a covering letter to recruitment@landau-forte.org.uk. Alternatively, you can post your application to:
PA to the Principal
Landau Forte College Derby
Fox Street
Derby
DE1 2LF

All appointments made are subject to satisfactory references and a criminal background check. Landau Forte Charitable Trust is committed to safeguarding and promoting the welfare of children and young people and expects all members of staff and volunteers to share this commitment. An Enhanced Disclosure and Barring Service check is required for this post.