Office Manager

1. Responsibility for the smooth running of the school office, including:

• Supervision of office staff.
• Ensuring sufficient cover of staff during absences.
• Planning work schedules and ensuring that all office staff are aware of impending works projects etc.
• Delegation of work to office staff as and when necessary.
• Liaison with senior staff relating to work to be undertaken by the office.
• Identifying training needs and bringing them to the attention of the Head of School for discussion.
• Maintaining absence records of all staff.
• Responsibility for the school’s admin support staff.
• Supporting with the school’s accounting procedures and the arrangements required for periodic audits.
• To have overall responsibility for the receipt and safekeeping of dinner money received by the school.
• Induction and training of new staff
• Maintaining accurate records of all training

2. Maintaining computerised and paper databases of pupil and staff information, including:

• Acting as Systems Manager for the administrative computer network and being responsible for the security of data and access rights to the system.
• Inputting and updating of all appropriate pupil and staff information and producing reports when required.
• Production of annual DFE returns.
• Assisting designated staff in the data management of the Statutory Testing process.
• Assisting staff in the production and maintenance of pupils’ records.
• Oversee annual reviews

3. Managing the Head of School’s day to day administration, including:

• Administration of new admissions, parental interviews and appeals procedures.

4. Child Protection

• To have due regard for safeguarding and promoting the welfare of children and young people and to follow the child protection procedures by the Southwark Safeguarding Policy and the school’s safeguarding policy.