Reprographics & Cover Manager

The Greenshaw Learning Trust is ‘Always Learning’

We are looking for a dedicated Reprographic & Cover Manager to join our friendly, supportive team at Yate Academy, part of the Greenshaw Learning Trust from September 2026.

About the role:

This role will require you to supervise the learning of whole classes during the absence of the class teacher and involve you providing a comprehensive reprographics and resource management service to the Academy.

MAIN DUTIES AND RESPONSIBILITIES

Cover:

• Plan, manage and allocate daily cover for absent staff and ensure the appropriate cover work is provided.
• Line manage Cover Supervisors and casual supply teachers
• Support the Cover Supervisors with any training and undertake the annual appraisal process.
• Providing supervision of pre-prepared tasks in classes where the normal teacher is absent, ensuring appropriate pupil behaviour conducive to the completion of set tasks.
• Ensuring a purposeful and constructive working environment.
• Dealing with immediate unforeseen problems or emergencies according to school policies and procedures.
• Reporting back to the class teacher, subject leader or inclusion unit on issues arising from the lesson.
• Supervision of pre-set work as responsible adult in sole-charge of a class or group of students aged between 11 and 16, in order that these students may continue with their learning.
• Responding to questions from students relating to process and procedure.
• Collecting completed work and returning it to the appropriate class teacher or subject leaders.
• Covering tutors and dealing with the day to day administration tasks associated with that role.
• Differentiating work set when necessary to ensure work is accessible for all students in the group.
• Invigilating in exams as required.
• During times not needed for cover, working with departments on a rota basis on a range of administrative tasks.

Reprographics:

• Operate and maintain printing and associated equipment including photocopiers, binding, stapling and laminating machines.
• Operate ICT equipment to produce documents as required, using desktop publisher and other Software and to move reprographics forward using ICT.
• Undertake routine maintenance tasks for printing equipment at the Academy including taking monthly metre readings as required by equipment maintenance companies.
• Arrange for repair of equipment as required.
• Produce a wide variety of printed and copied documents and resources to meet the needs of the Academy.
• Make sure photocopier metre readings are taken regularly to determine departmental usage and pass details to Finance in order to facilitate further billing.
• Advise and support teaching and other staff on the best methods of producing and publishing their work requirements.
• Costing of work as required and the reporting of spends to the Finance department
• To centralise, compile and order and order resources and materials for the Academy equipment.
• To ensure value for money when ordering products and materials
• To design and develop efficient and effective systems for ordering products and materials
• To be responsible for the maintenance of the schools’ photocopiers, ensuring that all machines are kept serviced with paper, ink and consumables.