Reprographics Technician

SPECIFIC RESPONSIBILITIES

• Creating a welcoming and positive environment amidst the pressures of prioritising need.
• Prioritise and manage your own workload efficiently and independently to ensure that the requirements of the academy are met.
• To produce a wide range of high-quality printed documentation and other reprographic products, within required deadlines, for the whole academy.
• To provide associated reprographic services: collating, paper-folding, guillotining, stapling, bookmaking, binding and laminating.
• To raise requisitions for consumables when needed, ensuring effective resource planning to avoid under resource and maintaining best value.
• Having strong knowledge of internal financial controls and associated software and procedures, liaising with suppliers and other academies within the trust to ensure best value is being achieved.
• To ensure the general care of Reprographics Department, including maintenance of machinery and equipment, ensuring the correct level of maintenance is carried out throughout the year and liaise with external contractors to resolve issue within agreed Service Level Agreement (SLA).
• To ensure correct procedures are followed when maintaining printers to limit exposure to toner and prevent injury from hot exposed components.
• To cooperate and communicate effectively with members of the administration team in order to ensure efficient team-working, including requesting assistance during busy periods and provide the admin team members with general administrative duties, as required and if time allows.
• To keep financial accounts to record charges for departmental printing and for any outside ‘private printing’ undertaken where this cannot be done through the normal software, ensuring that information is regularly reported to the Finance Business Partner.
• To keep a record of paper, card and laminating materials taken for use by the departments and input the charges for these using the relevant software.
• Maintain and organise the academy’s stationery store and archive room, ensuring stock levels are monitored, resources are replenished in a timely manner, and storage areas remain tidy, accessible, and compliant with organisational procedures.
• Support the upkeep and presentation of academy displays, including updating noticeboards, mounting student work, and ensuring all display areas across the site are visually engaging, accurate, and well maintained.
• To maintain confidentiality at all times, particularly when handling sensitive documentation.
• Proof reading any submitted documents to ensure free from errors and make on the spot changes to ensure work can be printed within required timescale.
• Be proactive and take responsibility for checking user department accounts remain accurate and the correct departments are being charged.
• To undertake appropriate and relevant training.