Admin / HR

Office/Sixth Form Administrator

Devonport High School for Girls · Plymouth · Plymouth

Job description

DUTIES AND RESPONSIBILITIES:

MAIN SCHOOL OFFICE SUPPORT:

Organisation

Undertake reception duties such as routine telephone calls, face-to-face enquiries and signing-in visitors
Assisting with student first aid/welfare duties, looking after sick pupils, administering medication and liaising with staff and parents/carers
Help students who have missed their transport after school to get home safely

Administration

Provide routine and confidential administrative support e.g. photocopying, filing, emailing and franking mail
To take and pass on accurate messages, timed and dated
Maintain manual and computerised records/management information systems using SIMs
To undertake typing, word processing and other IT-based tasks
To undertake administrative procedures under the direction of the Office Manager
To contact parents/carers by telephone to chase up consent forms etc
To support the SIMS Officer – Assessment during busy periods in relation to tasks relating to Assessment, Examinations, Enrichment week etc

Resources

To operate office equipment e.g. telephone, photocopier, computer and franking machine

SIXTH FORM SUPPORT:

Organisation

To book taxis for Sixth Form students who study some of their subjects at other schools within the city
To be responsible for the security of confidential files which should be archived annually
To ensure that the Sixth Form Centre is always clean and tidy
To ensure that Sixth Form students behave in an appropriate manner whilst in the Sixth Form Centre (e.g. no eating or drinking within the Study Area)

Administration

Act as the first point of contact for Sixth Form students, parents, carers and visitors, providing a welcoming and professional service in person, by telephone and email.
Maintain accurate Sixth Form student records, including enrolment.
To provide routine clerical support e.g. photocopying, filing, emailing, completing routine forms and responding to routine correspondence
Monitor the 6th form email in box and deal with messages appropriately.
Maintaining the students’ signing in and out sheets on a daily basis
To take and pass on accurate messages, timed and dated
To operate the Attendance Module in respect of Sixth Form students
To meet with students to discuss unexplained absences, referring them to the Head or Assistant Head of Sixth Form if the absence is of a complex and/or personal nature
To produce attendance reports for senior members of staff as required
To maintain manual and computerised records/management information systems
To undertake typing, word processing and other IT-based tasks
To be responsible for the timely and accurate submission of UCAS reports
To undertake administrative procedures relating to Sixth Form events at the school and organised trips
To contact parents/carers and external agencies concerning confidential matters relating to Sixth Form students

Resources

To operate office equipment e.g. photocopier and computer
To ensure that resources are kept up-to-date and tidy in the Sixth Form Centre e.g. forms for completion by students and student noticeboards in the Study and Social Areas

FOR BOTH ROLES:

Responsibilities

To be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
To be aware of and support difference and ensure equal opportunities for all
To contribute to the overall ethos, work and aims of the school
To appreciate and support the roles of other professionals
To participate in the school’s support staff appraisal scheme and to attend and participate in relevant meetings and training as required
To undertake such other duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job. Reasonable adjustment will be considered as required by the Disability Discrimination Act

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About this school

Devonport High School for Girls

Academy converter · Secondary · Ages 11–18

Good

Pupils: 916
Avg teacher salary: £51,867
Pupil:teacher ratio: 16.5:1
Academy trust: DEVONPORT HIGH SCHOOL FOR GIRLS

Average (mean) teacher salary · DfE School Workforce Census 2024/25

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Ofsted rating key

OutstandingGoodRequires ImprovementInadequateNot rated

Not rated= no current Ofsted judgement — typically a new school, a recently-converted academy not yet inspected, or a school type Ofsted doesn’t grade.