PA to CEO and Trust Senior Administrator

An exciting opportunity to support the Leadership Team of Wren Academies Trust as Trust Senior Administrator and PA to the CEO.

This role provides high-level executive and governance support to the CEO, robust governance processes, and Trust-wide compliance. The role includes clerking the Board of Directors’ meetings, overseeing policy management and reporting, and supporting central administrative functions including HR, finance and data protection.

Key Responsibilities

Executive Support to the CEO

Provide a comprehensive, confidential PA service to the CEO

Manage complex diary coordination, communications, and prioritisation

Prepare reports, presentations, and briefings

Undertake research and support strategic initiatives and Trust priorities

Governance and Clerking

Clerk the Trust Board and Committee meetings, prepare agendas/papers, and produce high-quality minutes

Track actions and ensure timely follow-up

Maintain strong communication between Members, Trustees, and executive leaders

Stay up to date with current and emerging best practices in this area, and proactively provide recommendations for consideration by the Trust Business Manager, Finance Director, and CEO

Governance Compliance

Ensure compliance with the Academy Trust Handbook, ESFA, Companies House, and Charity Commission

Maintain statutory registers and governance records

Oversee returns, audits, and governance documentation

Ensure compliance with GIAS (Get Information About Schools) requirements, including the accurate maintenance and timely updating of Director information, and coordinate the onboarding and offboarding processes for Directors.

Liaise with the Trust’s website administrator to ensure the Trust section of the Academy website is accurate and regularly updated

Trust Policy Compliance (Responsible Owner)

Lead and manage the Trust-wide policy compliance framework, ensuring all statutory and non-statutory policies are current, approved, consistently managed, and aligned with regulatory requirements

Develop, implement, and maintain a centralised policy lifecycle process, including creation, consultation, approval, publication, review, and archiving

Act as the central coordination point between the Trust and academies, providing guidance on compliance requirements, supporting policy implementation, leading audits and compliance checks, and ensuring clear accountability for Trust-wide and locally delegated policies

Trust Administration and Central Team Support

Support HR and Finance functions with administrative and project work

Contribute to Trust-wide strategic projects and consultations

Coordinate and draft responses to external bodies

Assist with Data Protection Officer (DPO) processes, including subject access requests and GDPR compliance

Provide comprehensive HR administrative support, including professional minute-taking at formal HR meetings (e.g. investigations, hearings, consultations) and drafting and issuing correspondence

General Administration

Maintain accurate records and document systems

Support Trust events and stakeholder engagement

Ensure consistency and professionalism in all Trust documentation

Provide flexible support across the central team

Professional Behaviour

To maintain high standards of professional behaviour towards colleagues and students

To lead by example and to follow the Academy’s dress code and code of conduct

To carry out duties in a friendly, helpful and professional manner

To have a flexible approach and to be prepared for the unusual

To uphold and actively support the Trust’s policies and procedures on the safeguarding of young people

Assessment

To continue personal development as agreed in performance management

To engage actively in the performance review process

To address the performance management targets set by the line manager

Other Specific Duties:

Along with other Student Services staff, carry out tasks (e.g. break/lunch duties) which help build relationships between all staff and students

To play a full part in the life of the Academy community, to support its distinctive aim, ethos and policies, and to encourage staff and students to follow this example

To support the Academy in meeting its legal requirements as a Church School

To have a record of excellent health, attendance and punctuality

If this role is a job which match your skill set, apply today!

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